Terms of Use

Last updated: February 2025

1. Introduction

Welcome to Minuta (“Company,” “we,” “us,” or “our”). These Terms of Use govern your access to and use of our services (“Services”), including the Minuta mobile and web applications for consultation note-taking, lecture transcription, and meeting summarization. By using our Services, you agree to be bound by these Terms.

1.1 Scope of Services

Our Services include, but are not limited to:

1.2 Agreement Documents

Your agreement with us consists of (1) these Terms of Use and (2) our Privacy Policy. Together they are the “Agreements.” Please read and understand both before using our Services.

1.3 Acceptance

By accessing or using our Services, you acknowledge that you have read and understood these Terms and our Privacy Policy, agree to be bound by the Agreements, and are legally capable of entering into a binding contract. If you do not agree, you may not use the Service. If you have concerns, please contact us before deciding not to use our Services.

1.4 Applicability and Updates

These Terms apply to all visitors and users. We may update these Terms from time to time. Continued use after changes constitutes acceptance. It is your responsibility to review these Terms periodically.

2. Communications

We may communicate with you via push notifications, email, in-app messages, and (if you provide it) SMS. Your use of the Service constitutes consent to receive these communications. You may opt out of marketing as follows:

We may still send essential service-related messages (e.g. security or terms changes) even if you opt out of marketing.

3. Purchases and Payments

3.1 In-App Purchases

Minuta may offer in-app purchases (e.g. premium features or subscriptions). iOS users use Apple’s in-app purchase system; Android users use Google Play’s billing system.

3.2 Payment and Refunds

You must provide accurate payment information. Refund requests for in-app purchases are handled by the platform:

We do not control platform refund decisions. Subscriptions typically renew automatically unless cancelled at least 24 hours before the end of the current period; you can manage or cancel through your Apple ID or Google Play account.

3.3 Pricing

We reserve the right to correct pricing errors and to change prices. Price changes will apply to the next billing cycle and we will provide reasonable advance notice where required.

4. Contests, Sweepstakes, and Promotions

Any contests, sweepstakes, or promotions may have separate rules. If you participate, you are responsible for reviewing and complying with those rules. In case of conflict with these Terms, the promotion’s rules govern for that activity.

5. Subscriptions

Paid subscriptions are billed in advance and renew automatically unless cancelled at least 24 hours before the end of the current period. Payments are processed by Apple or Google. You are responsible for accurate billing information. Failed payments may result in suspension or cancellation of the subscription.

6. Fee Changes

We may modify subscription fees at any time. Changes take effect at the end of the current billing cycle. We will provide reasonable advance notice (e.g. in-app, email, or push). Continued use after the change constitutes acceptance. You may cancel before the new rates apply.

7. Refunds

Paid subscription fees are generally non-refundable. Refunds may be issued where required by law or at our discretion. Refund requests are processed by Apple or Google as applicable. Submitting a request does not guarantee approval.

8. Content

8.1 User Content

You may upload or record audio and create transcriptions and summaries (“User Content”). You retain copyright and other rights you hold in your User Content.

8.2 Recording Laws

You are solely responsible for complying with all applicable laws regarding notice and consent for recording conversations. Requirements vary by jurisdiction:

This is not legal advice. We recommend informing participants when recording and obtaining consent where required, and consulting a lawyer for your situation.

8.3 License to Company

You grant us a worldwide, non-exclusive, royalty-free license to host, store, process, transcribe, summarize, display, and otherwise use your User Content to provide and improve our Services. You may delete User Content; once permanently deleted, we do not retain it.

8.4 Sharing and Responsibility

If you share User Content with other users or outside the Service, we do not guarantee it will never be accessible by others. We are not responsible for how others use your User Content. You represent that you own or have rights to your User Content and that it does not infringe third-party rights or violate laws. We may remove or block User Content that we believe violates these Terms or is otherwise objectionable.

8.5 Machine Learning

We may use machine learning to process User Content and usage data to improve our services. You grant no rights in the Service or in any machine learning or outputs generated by us in providing the Service.

9. Prohibited Uses

You agree to use the Service only for lawful purposes. You may not: violate laws or regulations; harm minors; send spam; impersonate us, other users, or any entity; infringe others’ rights; interfere with others’ use of the Service; attempt to disable, overburden, or impair the Service; use automated means to access or copy content without permission; introduce malicious code or attempt unauthorized access; or upload or transmit illegal or harmful content.

10. Age Restrictions

Minuta is intended for users who are at least 18 years old. By using the Service, you represent that you are at least 18 and have the legal capacity to enter into this agreement. We may implement age verification and terminate accounts of users found to be underage.

11. Accounts

You may create an account through supported sign-in methods (e.g. Google, Apple). You are responsible for keeping your account secure and for all activity under your account. We may suspend or terminate accounts for violation of these Terms, inaccurate information, or at our discretion. You may stop using the Service at any time to effectively terminate your use.

12. Intellectual Property

The Service (excluding your User Content) is the exclusive property of the Company and its licensors, protected by copyright, trademark, and other laws. You may not use our trademarks without consent, or reproduce, modify, distribute, or reverse-engineer the Service without authorization. To report infringement, contact us with details.

13. Copyright and DMCA

We respond to claims of copyright infringement. If you believe your work has been infringed, send a DMCA notice to our designated agent with: (1) your signature, (2) identification of the copyrighted work, (3) location of the infringing material on our Service, (4) your contact information, (5) a good-faith statement that use is not authorized, and (6) a statement under penalty of perjury that the notice is accurate. Send to the contact email below. Misrepresentations may result in liability.

14. Feedback

If you submit feedback, ideas, or suggestions, you grant us full ownership (or an exclusive, worldwide, perpetual, irrevocable license) to use them for any purpose. We are not obligated to implement any feedback.

15. Third-Party Links

The Service may link to third-party sites. We do not control or endorse them. Your use of third-party content is at your own risk. Those sites have their own terms and privacy policies.

16. Disclaimer of Warranty

The Service is provided “as is” and “as available” without warranties of any kind. We disclaim all warranties, including merchantability, fitness for a particular purpose, and non-infringement. Your use of the Service is at your own risk. Some jurisdictions do not allow certain disclaimers; in such cases our liability is limited to the maximum extent permitted by law.

17. Limitation of Liability

To the fullest extent permitted by law: (1) You agree to indemnify and hold us harmless from claims arising from your use of the Service, violation of these Terms, or violation of law. (2) Our liability is limited to the amount you paid for our products or services. We are not liable for indirect, incidental, special, consequential, or punitive damages, or lost profits or data. (3) These limitations apply to all claims, whether in contract, tort, or otherwise. Some jurisdictions do not allow certain limitations; in such cases our liability is limited to the maximum extent permitted by law.

18. Termination

We may terminate or suspend your account and access at any time, with or without notice, for any reason including breach of these Terms. Upon termination, your right to use the Service ceases. Provisions that by their nature should survive (e.g. ownership, disclaimers, indemnity, limitations of liability) will survive.

19. Governing Law

These Terms are governed by the laws of the State of California, without regard to conflict of law principles. Our failure to enforce any right does not waive that right. If any provision is held invalid, the remaining provisions remain in effect. These Terms and our Privacy Policy constitute the entire agreement between you and us regarding the Service.

20. Changes to Service and Terms

We may modify, suspend, or discontinue the Service or any part of it at any time. We may amend these Terms at any time; changes are effective upon posting. Your continued use after changes constitutes acceptance. If you do not agree, you must stop using the Service.

21. Waiver and Severability

Our failure to enforce any right or provision is not a waiver. If any provision is found invalid or unenforceable, it may be modified or severed to the minimum extent necessary, and the rest of the Terms remains in effect.

22. Contact

For questions, support, or legal notices:

Replace with your actual contact addresses. We aim to respond within a reasonable time.

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